The part-time receptionist position offers a unique opportunity for individuals looking to balance work with other commitments, such as college or family responsibilities, while contributing to a dynamic and energetic legal environment. As the first point of contact for clients and visitors, you will play an essential role in ensuring our office runs smoothly and professionally. Your efforts will help foster a welcoming and organized environment for our clients and team members. Key Responsibilities Client Reception: Greet clients and visitors with professionalism and warmth, ensuring they feel valued and comfortable. Phone Management: Operate a multi-line phone system, directing calls to the appropriate departments or staff members. Mail Handling: Sort and distribute incoming mail and packages; prepare outgoing correspondence and deliveries. Client Communication: Assist in keeping clients informed by fielding questions, sending reminders for appointments or events, and distributing trial notices. Appointment Scheduling: Coordinate meetings for attorneys and clients, managing conference room bookings and ensuring meeting spaces are ready. Administrative Support: Assist with tasks such as filing, typing, photocopying, and preparing materials for hearings and trials. Reception Area Maintenance: Keep the reception area clean and organized, ensuring it reflects the professionalism of the firm. Office Supplies Management: Monitor inventory levels and reorder supplies as needed. Inquiry Handling: Address client and visitor inquiries courteously and efficiently, escalating issues when necessary. New Client Intake: Collect initial information from prospective clients, input data into the firm’s database, and schedule intake meetings with attorneys. Required Skills and Qualifications Fluency in Spanish is required. Exceptional communication skills, both verbal and written. Strong organizational skills with the ability to multitask in a fast-paced environment. A proactive and team-oriented attitude. Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software. Previous experience in customer service or administrative roles is preferred but not mandatory. Compensation & Benefits Hourly Pay: Starting at $16.50 based on experience. •Hours: Part-time, approximately 25 hours per week. •Schedule: Monday to Friday, in-person. •Benefits include a referral program. Join Adam B. Reed & Associates to contribute to our mission of delivering exceptional legal services while being part of a supportive and professional team!